Child Care Center Administrative Assistant- (Claremore, OK)
Seeking a qualified professional with Administrative Assistant experience.
DCD is seeking a qualified professional with Administrative experience interested in applying that to knowledge to a child care setting. The right person will assist in maintaining a positive learning environment conductive to the well-being of young children.
Work Location: Claremore, OK
Schedule: Full Time
Salary: Highly competitive, commensurate with education and experience
Delaware Child Development centers are 3-Star, nationally accredited centers and provide employees with paid insurance, a retirement plan, paid holidays, annual leave, and sick leave. DCD programs provide a professional work environment for employees and a positive, safe environment for children.
The Child Care Centers Administrative Assistant will provide the Center with administrative support. He/She will assist wherever they are needed. He/She will need to collaborate with the Site Director to produce valuable communications between Parents/Clients/Headquarters and the Center.
Essential Duties and Responsibilities
Assist Site Directors as needed
Communicate with Site Director when he/she is out of building
Collaborate with Site Director to produce useful and valuable communications between Headquarters and Centers.
Answer phone calls and emails, directing questions to appropriate parties and resolving center issues
Send mail daily to Headquarters
First-line contact for Licensing/Accreditation, Security, and Enrichment Teachers (Substitutes)
Maintain all Licensing/Accreditation files
Back-up contact for cleaning issues, purchase requisitions, menus, and food ordering
Coordinate and make center assignments for Enrichment Teachers
Ensure classroom coverage by managing substitute teachers’ scheduling and coverage program
Perform food buying duties according to inventory and menus. Prepare, maintain, and review purchasing files, reports, and price lists. Prepare purchase orders and send copies to suppliers and to Executive Director for approval, as needed
Create, maintain, and enter information into databases for recipes and menus
Attend and participate in Staff Meetings
Create and distribute Centers newsletters
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
Copy, file, maintain, and retrieve Centers’ documents, records, and reports
Greet parents in the evenings
The Child Care Centers Administrative Assistant will report to the Site Director.
Degree or certificate in Business or Office Management preferred, minimum of high school diploma with experience required
Have a valid driver's license and be insurable
Have no felony convictions or misdemeanor convictions for offenses relating to children or violence, and satisfactorily complete the required background check and drug testing
Experience using MS Outlook, Publisher, Access, Excel, PowerPoint, and Internet